Tetiana Shataieva
May 18, 2021 | 12 min read

Now there are plenty of products and service options on the market for any request. How then do people decide which product to choose and stick to?

Customer relations is the answer.

Sure, it might sound not as sexy as product development or sales. But remember that customers buy from people they like and can create a relationship with. Does your business ensure that opportunity?

While you think, let me tell you that my mission here is not to persuade you into anything but rather explain what customer relationships are and what can happen if you prioritize them.

What is customer relations?

For starters, let’s have a quick look at the definition of customer relations.

As of today, there are two schools of marketers. The first one believes that customer relationships include every way of communication between businesses and customers.

The second school emphasizes that customer relations are about one-way communication only — you reaching out to your customers. So, situations where customers are texting or calling you are not taken into account here.

We are of the first opinion. (Of course, we are. We are building a customer communication platform here, what else would we think).

Customer relationship is a term that comprises all the tools, methods, and processes utilized to improve interactions with former, current, and potential customers. In other words, any communication with a customer – from Facebook ads to newsletters and chat support – is part of your successful customer relations. 

All activities within customer relationships can be either reactive or proactive. 

  • Reactive activities are about solving current issues and responding to customer complaints. The ability to react and fix things quickly is essential when creating productive customer relations. Otherwise, unresolved issues and problems lead to frustration, disappointment, and even customer churn. 
  • Proactive actions focus on building long-term customer relations with clients. You don’t need to wait until the issue arises. Instead, you can be constantly looking for ways to improve your customer experience in the long run and provide help before clients ask for it. The fresh report by Gartner shows that not many companies provide proactive service nowadays. 
2021 Customer service report by Gartner
Customer service report by Gartner

No matter reactive or proactive, every single interaction you have with your customers is crucial. It always says something about you, your brand, and your business.

Customer relations vs customer service 

First things first. These are two different things. But the latter is closely tied to the former. 

Let me elaborate here. Customer relations imply all kinds of interactions between you and your client, including:

  • Marketing (blog content, social media, advertising)
  • Product (design, functionality, quality)
  • Customer service (technical support, sales queries, complaints)

Every stage of your buyers’ journey shapes customer relations. That is why each action either contributes to the positive customer experience or takes points away from you. 

In turn, customer service is a part of customer relationships, and a crucial one. This is the only type of two-way direct communication with customers. Talking with clients one-on-one is always the best opportunity to get a ton of feedback and affect the overall impression of the company. 

The importance of effective consumer relations

Brands rise and fall depending on their customer relations.

Why is that?

Because guess what, the word of mouth is going to get out no matter what. If your customers are not happy with their experience, they are going to share it. And people will trust their friends more than marketing ads. 

There are lots of undeniable customer relations benefits, and here are the most important ones:

Happy customer = more sales

A happy customer is a satisfied customer. Someone who has no issues, no product or service complaints, and enjoys a smooth interaction with your brand. Usually, a happy customer is also a loyal one. If they like you, they come back for more. And, the probability of selling to an old customer is 60-70% higher than selling to a new prospect.

On other hand, what happens if customers are dissatisfied? They leave. This is the consequence of poor customer relations. 

Research by PwC shows that bad employee attitudes and unfriendly service are the top two reasons why people stop doing business with a brand. About 70% of respondents in the U.S. abandon brands just like that.

Customer experience survey by PwC
Customer experience survey by PwC

Customer retention

By prioritizing customer relations, you can improve retention. It’s about brands’ ability to engage existing consumers to continue buying from them. In the long run, it leads to an increase in customers’ lifetime value, higher revenue, and lower consumer churn. 

Why else is it good for business?

Repeat customers are more trusting. Firstly, they tend to spend 67% more than new ones. The research by Bain & Company found that a 5% increase in customer retention can boost a company’s profit by 25%. Secondly, existing customers are 50% more likely to try new products compared to first-time buyers.

Infographic by Invesp
Infographic by Invesp

More brand advocates

As you know, a buyer’s journey doesn’t end with closing a sale. 

After the purchase, loyal customers tend to convert into brand advocates. They generate more leads by sharing their experience with friends. Reportedly, consumers discuss specific brands casually 90 times per week

If you play your cards right, at some point your client base will start growing on its own. 

6 strategies to improve customer relations, backed by real-life examples

Working on a relationship is important not only for a couple. A business can also follow a few simple rules and improve its performance and metrics.

To be precise, effective customer relations are not about certain tools but rather a company-wide approach. We have selected the top 6 most effective strategies that will help you improve customer relationships at your company.

1. Feedback makes perfect

Nowadays, brands need to turn their focus from product to people. They need to establish powerful customer relations between the brand and the people they serve. To do that, you have to connect with customers on a personal level. 

Okay, roger that. But how do you find out exactly what your clients want and need right now?

The first thing to do is go and ask, and there are a few ways to accomplish that. For instance, use social media and post your questionnaire there. As per Pew Research center, 7 in 10 Facebook users in the U.S. visit the site daily, and almost 50% —  several times per day. So while an email can land in spam, the post has a chance to be noticed by customers on social media. 

Another way to boost customer relations and get valuable feedback is to talk to a client directly using live chat software. This communication tool allows you to reduce the response time down to 2 minutes, cut support costs, suggest relevant self-service articles, build trust with a customer, and eventually generate leads.

One more way that we also use in HelpCrunch to create meaningful customer relations and get users’ feedback is an email survey. Try to include a few simple questions about customer satisfaction or their post-purchase experience. It’s a great opportunity to discover what your active customer base expects from you and how they feel about your product. Here is an example of our most recent New Year’s survey. 

New Year's survey from HelpCrunch
New Year’s survey from HelpCrunch

You can also use customer feedback to innovate your product as a part of winning customer relations. Clients always have many valuable ideas about how you can improve their experience. Why not benefit from it as Salesforce does? The company has created the IdeasExchange platform where customers can share their innovative ideas about new features, UX & UI. Some of them have a chance to be adopted by the business later.  

IdeasExchange platform by Salesforce
IdeasExchange platform by Salesforce

2. Offer omnichannel customer experience

Omnichannel means synchronizing all of the interaction channels in one thread to deliver consistent support. In other words, your businesses can effectively serve customers no matter how many touchpoints they use. This is a tried-and-true way to make customer relations worthwhile. 

A customer can hop on and off from their phone to the desktop, then walk into a physical store and have the same experience the whole way through. There is no need to explain their story every time they interact with a brand. 

Omnichannel customer support is a must for any world-known enterprise that works on its customer relations. For instance, the beauty company Sephora connects its shoppers’ in-store visits to their online purchases. While shopping in a physical store, customers can access their Beauty Bag account on tablets provided in the shop. 

Moreover, there is an opportunity to virtually try on products using digital software and add favorite items to a wish list. Clients can purchase them later via the app. 

Thanks to the Beauty Bag feature, Sephora helps its customers narrow their options and keep track of products that they intend to acquire.

3. Create new emotional moments for better customer relations 

Nowadays you can hear a lot of marketers saying, “Don’t just keep your clients satisfied —  create an emotional connection”. 

Connection is almost impossible to measure, and yet users want meaningful customer relationships with your brand. True connection is going beyond basic transactions and polite thank-you’s. Anytime you communicate with clients, you can create human moments that matter to your business. 

According to PsychologyToday, people react much better to the emotional parts of the ads compared to the linear texts. In fact, the message that conveys strong feelings is more likely to become viral, generate more leads, and have a positive impact on customer relations in the foreseeable future. 

Coca-Cola is well-known for its emotional campaigns. One of them was Choose Happiness” which encouraged consumers to share happy memories and experiences that made them feel joyful during that summer.

Coca-Cola “Choose Happiness” commercial

But it doesn’t mean you should always use happiness as an emotion to strengthen customer relations. A touching commercial of an Asian insurance company, MetLife, appeals to the feeling of sadness. 

Throughout the spot (“My dad is a liar”) a girl is reading a poem about her dad. First, she calls him “the sweetest daddy in the world”, “the most handsome”, her “superman”. And then suddenly she admits him to be a liar. Her dad is lying about his job, money, and even about the fact that he is happy. This story illustrates the sacrifice that parents around the world make for their children and their better future every day. 

MetLife promotes educational insurance for children by creating an emotional connection to the father. It’s a sufficient way to create long-lasting customer relations. In the end, we hear the voice saying, “MetLife values the dream of every parent to give their children a good education to pursue a better life.”

MetLife “My Dad is a Liar” commercial

That’s what we call a strong emotional connection (Gosh, I cried again while rewatching it). 

4. Ensure fast customer support 

“It’s really clear that the most precious resource we all have is time.” Steve Jobs used to say. When making someone wait, we irrevocably waste their minutes and hours of life. Let’s not take on this burden.

On average, 71% of customers expect to get help within the first 5 minutes. If they don’t get a response during that time, almost half (48%) leave the website and go somewhere else. It’s not what you need to strengthen customer relations. 

Okay then. If now you are asking yourself about the fastest way to provide customer support, this bar chart might come in handy. It shows how soon respondents expect to get assistance on each communication channel. 

Response time by communication channel
Response time by communication channel

Online chat, chatbots, and face-to-face communication are seemingly the top-three fastest ways to connect with a prospect and add more value to customer relations. Although face-to-face interaction holds lots of benefits, it is not always possible when it comes to online business. Using chatbots sounds like a nice and modern way to communicate with clients, but in most cases, they are unable to provide real help and fully replace a person.

Microsoft has recently published a State of global customer service report. Over 20% of respondents in the U.S. state that the most frustrating aspect of poor customer support is difficulty reaching or inability to reach a live agent. 

It turns out that reaching a breathing customer representative is important for some users. Then live chat software might be just what you need. It’s fast, easy-to-use, operated by a real person. 

What are other benefits of a live chat widget? 

Except for the opportunity to reinforce customer relations, one agent can simultaneously talk to 5 clients or leads. The average response time is under 2 minutes. You or your brand’s agents can use pre-saved responses to common questions and speed up the support process even more. For example, HelpCrunch software allows you to sneak peek and see what your consumers are typing before they click “send”. Thanks to this feature you can start looking for the answers in advance which also benefits a strong customer relationship

For instance, the Five Star Technology Solution education company from Indiana decreased their average response time thanks to the HelpCrunch platform. The eLearning Lab was looking for a solution to improve interactions between instructors and students or their parents. 

Using the one-stop communication platform for customer service, the company managed to increase productivity and to keep its average response time within just 2 minutes

Five Star Technology Solution with HelpCrunch chat
Five Star Technology Solution landing page with HelpCrunch chat

5. Provide self-help options to boost customer relations

When prioritizing customer relations, it’s understandable that you can’t be available 24/7 offering timely assistance. But what if your clients are there, at your website, knocking at your door in the middle of the night? Sure, there can be an automatic form to fill out. But if there is no way to get an immediate solution to their problem, they will most likely leave without sharing an email address. 

A detailed knowledge base can become a single repository where clients are able to find every necessary information about your product by themselves. It allows you to help your users at any time of the day. Moreover, it’s also cost-effective and important for successful customer relations. 

Interestingly, when engaging with the support department, 66% of users start with self-service first before reaching out to an agent. Clients will surely appreciate it if you create a page for them that contains answers to the frequently asked questions.

Dropbox pulls out the answers to the most common questions right on its Help Center page. Customers can immediately find all the necessary information, either they are looking for password reset information or the ways to share folders on Dropbox. 

Another great way to improve your customer relationship is to inbuild the FAQ section into your chat widget. So that the remaining 34% of respondents who turn to agents immediately, would find a “search” option in the chat. Thus, clients could look for the answers themselves, and the support wouldn’t need to answer hundreds of identical questions.

HelpCrunch FAQ
HelpCrunch FAQ

6. Offer discounts, loyalty, and referral programs 

Once you’ve learned the needs of your customers and went through their feedback, it’s high time to polish your offer. I’m talking about things that prove to your customers that you appreciate them. You can offer discounts, bonuses, free samples, loyalty, and referral programs

  • Discounts are usually a quick way to draw customers to your business. The very word “discount” or “save money” arouses interest among clients. By offering cut-price you can attract new leads, improve reputation among repeat customers, increase sales, or free up some space in your storage.
  • Bonuses are great opportunity to boost customer relationship. It’s about offering something extra for free and giving it to your client once they make a purchase. They can include free event access, e-books, workshop recordings, or coaching sessions. The main goal of a bonus is to add value to your paid offer and make leads feel like your main product is affordable. 
  • Free sample marketing is when you give your product or service away to prospective leads for free. Many benefits can come from it – like brand awareness, the opportunity to build trust with loyal customers, create buzz among clients, increase subscriptions, etc. 
  • Referral programs imply a systematic way of encouraging existing customers to refer their friends and relatives to your business. In return, they get rewards (major discounts, free samples, or access to other services) for bringing in new clients. The main goal is to expand your customer base and boost brand loyalty.
  • A loyalty program rewards your shoppers for engaging with a brand frequently. Those could be points that clients accumulate to buy some goods for them or member-inclusive benefits, like a VIP card. The purpose here is to level up customer relationship, loyalty and ensure the continuous growth of your business.

Amazon is known for its generous loyalty programs. As of Q1 2019, 62% of all U.S. households are Amazon Prime subscribers. In 2021, as per The Hollywood Reporter, the Amazon Prime service surpassed 200 million worldwide subscribers. 

What an immersive amount that is. What’s the secret behind such a success? 

Amazon explored and then addressed its customers’ biggest pain point – shipping costs. Now the service’s main perk is free two-day shipping. 

Positive customer relations: summary

Customer relations mean the quality of interaction between you and your consumers. The higher the quality, the more sales you get.

If you want to improve customer relationships, you must put your client satisfaction first. Explore the whole buyer’s journey starting with the awareness stage to the after-purchase experience. Analyze your strengths and weaknesses. Making your purchasers happy is constant work, but a genuine and creative approach will get you there.

HelpCrunch is a one-stop communication platform that can boost your customer relations in a few steps. We are offering a live chat for quick support, a knowledge base for self-service, email marketing tools for keeping in touch with your existing and prospective clients, and many other benefits. Start your free 14-day trial now (no credit card required). 

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