Ana Khlystova
Sep 26, 2022 | 13 min read

Zendesk is an old, solid tool that has been on the market for over a decade. The company holds more than 72% of the help desk market and almost 15% of the live chat market. And it’s used by such companies as Airbnb, Squarespace, and Vimeo for their customer service needs.

Long story short, Zendesk is huge. But, what makes it such a popular customer service solution?

First of all, it offers a comprehensive set of tools for every use case: live chat, ticketing, knowledge base, call center support, CRM, etc. Their reports are extensive and detailed, which gives Zendesk’s users many insights into their performance. And just the fact that the tool has been on the market for so long implies that it must be very secure and stable.

Those are great arguments in favor of Zendesk. But no tool is perfect, and businesses are looking for Zendesk alternatives because of some major flaws.

Why look for an alternative to Zendesk?

Zendesk has over 5K reviews on G2 as of today and 83 heated customer discussions about the brand. Its rating is 4.3 out of 5 stars, with many users praising the tool for its reliable and feature-rich ticketing system. 

However, there’s some dissatisfaction, too. Before we dig into the top Zendesk alternatives, comb through these complaints that come down to the following five issues:

  • Chats, emails, and other channels are managed separately. The biggest downside is that Zendesk separates chats and email tickets, so there’s no way to answer customer requests in one queue.
  • Outdated interface. Zendesk’s overall interface looks very outdated and overloaded if compared to modern tools.
  • Limited email automation functionality. You are allowed to launch automated email sequences and provide support only if you purchase two separate subscriptions. So, is it an all-in-one solution after all?
  • No out-of-the-box features. Many tools are offering some advanced features like custom chatbots, product tours, or video support. But it seems like Zendesk wants to stay a good old ticketing system and is not interested in customer service innovations.
  • Gets pricey. Zendesk offers many great tools and features for customer service, but if you want to enjoy its full power, Zendesk costs bite.

7 best Zendesk alternatives that meet your every need

1. HelpCrunch — a one-stop Zendesk alternative

HelpCrunch landing page

HelpCrunch is just the right Zendesk alternative if you’ve decided to shift away from a traditional ticketing approach and move to something more versatile.

Being a one-stop platform for building customer relations, HelpCrunch offers not only a shared inbox for all your chats and emails but also a chatbot, knowledge base, email marketing features, and tools for customer engagement. 

HelpCrunch features

Live chat 

HelpCrunch offers 100% customizable live chat. Tweak its color, wallpaper, button style, its position, and even transform it with custom CSS or remove the HelpCrunch branding. The chat will automatically change from online to offline modes and back based on the operation hours you set.

How you can visually change the HelpCrunch chat widget

Support agents will find all the necessary features for managing customer requests as effectively as possible — private notes, saved responses, departments, and prioritizing based on a chat status. Besides, even after you’ve sent a message to a customer, you can edit or delete it. File attachments and emojis are also at your disposal.

The user information is always in the sidebar of the chat window. It provides your team with a timely context, so no need to bombard clients with redundant questions. Support reps can assign any dialogue to themselves, another teammate, or a corresponding department.

As the work on a request continues, agents will change its status from New to Open, Pending, On-hold, or Closed. Additionally, you can use your chat widget for engaging your customers proactively by sending them auto and manual chat messages.

Chatbot

Plus, HelpCrunch has this awesome, user-friendly chatbot feature – HelpBot. As of now, it is reactive, which means it can only respond when a user starts an interaction first. But it’s definitely not a problem at all as you can set up proactive messages within the platform and invite visitors to chat with your brand. Once a user replies to an automated message, the bot will take over the conversation.

What can it really do? Well, a lot of things. HelpBot was designed to:

  • Automate your customer support;
  • Handle FAQs by sharing canned responses, links, and knowledge base articles;
  • Qualify leads;
  • Gather issue details.

Apart from fast 24/7 support, the bot from HelpCrunch offers you a well-thought visual editor to create chatbot flows. Build the bot steps with a few clicks, move them around, remove or change connections between them, and enjoy the process along the way. No coding skills are required.

Chatbot-helpcrunch
HelpCrunch visual chatbot editor
Email marketing 

The email support feature is what especially differentiates HelpCrunch from Zendesk. 

On top of running email support with our platform, you can send an email follow-up after you’ve had a live chat conversation with your customers (that is, if they’ve left their email address to you). It’s easily done by simply switching between the corresponding tabs in the chat window. And every message that a customer hasn’t read in a chat is automatically forwarded to their email address. How many best Zendesk alternatives do that? I guess not much.

Shared inbox

The HelpCrunch shared inbox is everything you would want for clockwork-like customer communication. All correspondence lands in a single dashboard in the form of conversations. Basically, you have a chronological queue of all conversations, no matter the channel (Viber, Telegram, Facebook Messenger, WhatsApp, Instagram, live chat, emails).

HelpCrunch shared inbox
Knowledge base 

Build a well-oiled help center that is integrated into the chat widget with articles, optimize content for search engines, and divide it by categories and sections. Thanks to the WYSIWYG text editor, your pieces will never be patchy as it lets you:

  • Embed visual content such as videos and images
  • Structure your texts with lists of all kinds
  • Set up SEO settings for articles
  • Save articles as drafts and make them public or private
HelpCrunch knowledge management tool
HelpCrunch knowledge base integrated into the chat widget
Popup builder 

There is one more important and unique feature that HelpCrunch offers and Zendesk doesn’t – popup functionalities. Many companies have already tried the HelpCrunch popup feature in full play and boosted customer engagement levels. 

HelpCrunch allows you to set popups on your website based on visitors’ personal information and behavior. Choose between 6 popup templates, change button color, come up with an eye-catching CTA and heading, add animations, and set up popup display rules.

The HelpCrunch popup editor

HelpCrunch pricing

  • Basic: $15/mo/per team member 
  • Pro: $25/mo/per team member
  • Enterprise: the price is up for discussion

HelpCrunch Pros

  • Customizable chat widget
  • Offers a chatbot feature for customer support automation
  • Emails and chats land in one queue
  • Modern interface
  • All features are well integrated with each other
  • Has email marketing functionality included
  • Affordable startup-friendly pricing

HelpCrunch Cons

  • Not applicable as a big ticketing system
  • No call center feature
  • Poorer reports

To see that all the above-mentioned is not lip service, give the one-stop solution a shot! Sign up for a free 14-day trial with HelpCrunch now and test its features in all their glory.

2. Intercom — expensive yet powerful Zendesk alternative

Intercom homepage

Intercom is a more flexible alternative, offering many innovative features not only for support but also for sales and marketing. That’s something that Zendesk lacks since it’s almost entirely support-oriented.

Some Intercom features include custom bots, targeted product tours, advanced email marketing functionality, etc. Almost no other tool comes even remotely close to the level of innovation that Intercom sets. But those features also cost a lot — sometimes, thousands of dollars.

So, for the sake of simplicity, I won’t talk about them here and rather concentrate on three core Intercom features — live chat, shared inbox, and help center.

Intercom features

Their Business Messenger (the same as live chat) is quite feature-packed, with a built-in knowledge base and announcement integration. Once you install it on your website, it becomes a universal destination for all customer support.

It can also be enhanced by automations. The Resolution bot can help you with a self-service routine, automatically recognize similar questions from past conversations and serve up the best answer, and respond to repetitive questions so that your team can focus on their performance. 

Intercom’s shared inbox has such help desk features as tags, office hours, smart suggestions, public help center, snooze conversations, and a lot more. So, it’s a handy tool for email campaigns.

Unlike many Intercom competitors, the help center feature here is easily adjustable from the dashboard. You can set up the basics to start your hub, localize articles, and style the knowledge base. To provide customers with their answers, use the system that automatically suggests articles from your resource center.

Intercom dashboard
Intercom dashboard

Intercom pricing

Intercom pricing is, in fact, a very unstable thing. They’ve reconsidered it recently, so now it looks like this:

  • Starter for small businesses: $74/mo with 2 seats
  • Support, Engage, Convert for most businesses: the prices are discussed individually
  • Intercom vs Zendesk

Intercom Pros

  • Modern interface
  • Feature-rich Business Messenger 
  • Shared inbox for emails and chats
  • Innovative features like custom bots and product tours (for additional costs)

Intercom Cons

  • Not applicable as a big ticketing system
  • Prices are changing fast
  • Hectic fees
  • Additionally charges for active contacts
  • Limited reports

3. Freshdesk — almost identical Zendesk alternative for ticketing

Freshdesk homepage

If you want to exchange Zendesk for something 100% identical, Freshdesk is an obvious front-runner.

Freshdesk is a help desk part of a customer support suite of tools called Freshworks. It includes products for live chat, analytics, CRM, etc. So, what’s the deal here? 

Freshdesk features

Freshdesk is a perfect replacement for Zendesk’s ‘Support’ subscription if you only need a help desk for email and social media support. Optionally, you can add other Freshworks products to your dashboard.

The four core functionalities the tool covers starting from the free subscription are:

  • Help widget
  • Email ticketing
  • Twitter, Facebook, and WhatsApp integration
  • Knowledge base

There are all the basic, Zendesk similar ticketing features available like canned responses, ticket merging/splitting, tags, etc. Working in a shared inbox might be difficult for bigger teams, that’s why Freshdesk offers numerous collaboration features like agent collision detection or Omniroute — a ticketing routing system that allows you to balance workloads in one place. 

Freshdesk dashboard
Freshdesk dashboard

One of Freshdesk’s main selling points is its customer service automation. You can automate virtually anything — from reminders to following up to prioritizing and assigning.  For instance, there are three different ticket assignment techniques — skill-based, load balancing, and round-robin. They ensure equal distribution of tickets between available support agents.

With the knowledge base feature, you can convert agent responses from tickets into knowledge base articles. In stark contrast to Zendesk competitors, Freshdesk has all the necessary settings for multilingual content, SEO optimization (but HelpCrunch has that, too) as well as comfortable work with the text editor.

Freshdesk pricing

There are 4 subscription plans this Zendesk cheaper alternative offers (plus 3 omnichannel packages):

  • Free: $0 up to 10 agents
  • Growth: $18/month/agent
  • Pro: $59/month/agent
  • Enterprise: $95/month/agent

Freshdesk Pros

  • Modern and more intuitive design
  • The live chat widget by Freshchat is more advanced and feature-rich
  • Advanced workflow automations

Freshdesk Cons

  • Disintegrated compared to all-in-one solutions
  • Poorer analytics
  • Unclear distribution of features among subscription plans

4. LiveAgent — best Zendesk alternative in terms of money

LiveAgent homepage

LiveAgent is a classic, cut-down alternative to Zendesk and a help desk tool for receiving and handling customer requests from different channels — e.g. email, live chat, social media, and phone calls. And it seems like the tool strikes the perfect balance between a feature-rich ticketing system and a simple interface.

LiveAgent features

LiveAgent’s flagship feature is a help desk. Its interface looks like the older version of Gmail and is handy for receiving and managing email requests from customers. Once you buy additional communication channels (live chat, social media, calls), they’ll also appear in the LiveAgent universal inbox. 

LiveAgent dashboard
LiveAgent dashboard

Help desk features include things like merging/splitting tickets, canned responses, business hours, and whatnot. Plus, you can create a knowledge base or provide customers with community forums and portals, even being on a free 14-day trial.

The brand offers rather basic compared to chat-oriented Zendesk-like software. But it does have all the necessary features like chat forms, satisfaction surveys, chat routing, etc. Like HelpCrunch, LiveAgent also makes it possible to set up proactive chat invitations to engage website visitors and invite them to start a conversation.

LiveAgent pricing

  • Ticket: $15/agent/month
  • Ticket + Chat plan: $29/agent/month
  • All-inclusive: $49/month/agent

LiveAgent Pros

  • Simpler and more intuitive Zendesk alternative
  • More affordable as an all-in-one solution

LiveAgent Cons

  • Chats, emails, calls, and social media requests are under separate tabs
  • No email marketing feature
  • Outdated interface
  • Basic live chat functionality

5. Kayako — the oldest Zendesk alternative with limited functionality

Kayako homepage

Kayako is 22-year-old bootstrapped help desk software. They did a huge shift in 2016 when the tool became omnichannel and unified customer data from different channels under one dashboard.

As of today, it’s an all-in-one tool that looks and functions like a ticketing system, where you receive all customer requests in a shared inbox (which is something Zendesk lacks).

Kayako features

Kayako’s functionalities are rather primitive for a full-fledged Zendesk alternative. But if you’re a small business owner, they’ll probably be enough for a two- or three-person customer support team. 

The live chat by Kayako can be integrated not only with your website but also with mobile apps through mobile SDKs. The widget is basic and doesn’t cover anything other than some very run-of-the-mill color scheme customization and proactive chat invitations.

As for the main help desk option, there is nothing irregular with this solution. Once a customer leaves a message in your live chat, it lands in the unified inbox together with emails and social media messages. Agents can see user information in a ticket’s sidebar.

Kayako dashboard

Additionally, every ticket shows a complete log of every activity a customer performed with your website or app before/during/after contacting you. This gives some additional context and can help you eliminate a couple of redundant questions.

Customer agents will enjoy collaboration features like: 

  • Private notes
  • Collision prevention
  • Assignment rules
  • Macros (canned responses) 

Plus, there are only three statuses for each ticket — open, pending, and completed, but it’s possible to mark them with custom tags. 

Speaking of the knowledge base feature, it’s entry-level. You can create articles in a simple text editor, tag them, and distribute them between categories. To top it off, there are no SEO settings. 

Kayako pricing

The Kayako pricing is now agent-based. The minimal number is 5 agents – $60/month/per agent.

Kayako Pros

  • Complete customer journeys in a ticket window
  • Shared inbox for all customer service channels
  • More affordable as an all-in-one solution

Kayako Cons

  • Poorer help desk functionality and reports
  • Agent-based pricing
  • Basic live chat widget customization
  • Basic knowledge base functionality

6. Help Scout — Zendesk alternative for effective email management 

Help Scout help desk landing page

Among other alternatives to Zendesk, Help Scout is quite a small customer service and help desk solution. It is accessible and widely used by freelancers and small businesses in a variety of industries. 

Help Scout features 

The Help Scout’s help desk is called Mailbox. It is a pretty standard help desk solution: from the messages that are marked as Unassigned, Mine, Assigned, Closed, and Spam to the reports section. What is similar to Zendesk here? Well, not much. Help Scout named their satisfaction report  “Happiness”. Compare that to Zendesk’s colorless “Satisfaction rating”.

HelpScout mailbox
Help Scout mailbox

Such a shared inbox and collaboration functionalities will let you: 

  • Process all customer requests in a jiffy and keep them in a single queue;
  • Create multiple mailboxes for different teams to prevent clutter;
  • Monitor Beacons (aka live chat conversations);  
  • Send teammates private notes to discuss clients’ issues faster;
  • Create a searchable library of answers to FAQs and insert them into replies in two clicks;
  • Avoid duplication with real-time indicators showing when someone else is viewing or replying to a request.

However, Help Scout is not the best alternative to Zendesk because its knowledge base installation and configuration is a nightmare. Numerous unnecessary tabs, illogical UI, and narrow SEO optimization. And this is 2022 already. 

The most striking is Help Scout’s new Properties feature. It means you can monitor important customer relationship data in the dashboard’s sidebar. Zendesk, for one thing, had this long before that, which makes the tool more progressive.

Help Scout pricing

  • Standard: $25/user/mo
  • Plus: $50/user/mo
  • Pro: only if billed annually, $65/user/mo

Help Scout Pros

  • Easy-to-digest mailbox UI 
  • Effortless reporting features
  • Incoming emails tracking

Help Scout Cons

  • The tagging feature is a bit intricate (could be more in-depth also)
  • Clumsy and hard-to-edit help center

7. ThriveDesk — a nice Zendesk-like option for bootstrapped startups

ThriveDesk homepage

ThriveDesk is a new help desk solution for small and medium-sized businesses. Its niche is mainly SaaS and WordPress brands. Now that they released the ThriveDesk 2.0 version, their motto differs from the previous one a lot –”The all-in-one toolkit for customer engagement”. Compare it to “Where teams connect to thrive customer support”.

ThriveDesk features

This Zendesk-similar solution is all about ease of use and minimum fuss. This point is totally better than Zendesk. ThriveDesk’s set of features comprises:

Shared inbox. Once you log into the dashboard, there is a 4-step setup process, a zero learning curve, and just the key highlights you need to consider. Clearly, this is one of the alternatives similar to Zendesk, offering an easy installation.

ThriveDesk dashboard
ThriveDesk dashboard

This is a dime a dozen. All your conversations happen under the same roof, automations for redundant tasks are at your disposal, and credible reporting and live chat are in place, to name just a few. 

You can easily keep track of your team’s performance with reporting features, assign conversations to individual team members, filter spam, use an email signatures generator, build pre-defined canned replies, add assistants (aka support agents), manage tags, and much, much more.

Community. This is a rare case among other products on this list. ThriveDesk lets you develop your own space for driving user engagement, increasing customer LTV, and connecting on different ideas. Comment and reply to posts, share attachments, and embed your own content: in other words, build social trust.

The use cases here are miscellaneous, from membership and topic-related to product and newsletter communities. Plus, you can host webinars, which is something new compared to Zendesk. Think of it as a quirky knowledge base. But with real people in the driver’s seat.

WordPress integration. The ThriveDesk plugin for WordPress can be up and running in minutes and comes with features like live chat, reporting, and a lot more. Besides, clients can access their current and past ticket history on the WordPress dashboard, or you can create a ticket using the ThriveDesk form builder, and add any field you desire to your ticket.

ThriveDesk pricing 

  • Free: $0/mo
  • Basic: $8/user/mo
  • Pro: $15/user/mo

ThriveDesk Pros

  • A set-up process is not an issue 
  • Affordable price
  • Innovative features

ThriveDesk Cons

  • No mobile app yet 
  • Still, some tweaks are in the roadmap

Let’s total up 

Basically, there are two kinds of Zendesk alternatives — those that are still more ticketing-oriented and all-in-one solutions. If you’re looking for something exactly like Zendesk, then Freshdesk, Kayako, LiveAgent, or ThriveDesk are ideal options to a certain extent.

Want to adopt software similar to Zendesk for shifting your approach to customer service completely and making it more modern and accessible? In this case, you should definitely go with one-stop innovative solutions like HelpCrunch or Intercom. This way, you’ll be able to provide real-time help and manage all your customer communications in a single tab. So, it’s your call now!

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