Tetiana Shataieva
Nov 16, 2022 | 6 min read

Statistically, 80% of people have interacted with chatbots at some point. That’s four in every five, and that gives you an idea of the extent to which chatbots have integrated themselves into our lives. That little window that pops up in the corner of a website page – that’s, most probably, a chatbot speaking. When you reach out to customer service because you need help, chances are a chatbot will greet you. By the way, Siri and Google Assistant are chatbots, too.

For businesses, this statistic has another important insight – it shows that people are getting used to encountering chatbots when they communicate with companies and, sometimes, they even expect to. That’s just a fancy way of saying that if you are in a customer-serving business and do not have a chatbot yet, it’s high time to get one.

However, as with any other business decision, chatbot implementation needs some consideration. Today, I will help you make this decision by outlining the pros and cons of chatbots that you should take into account (spoiler: the pros still outweigh the cons, when the chatbot is made and maintained smartly).

What are chatbots?

Chatbots are software designed to imitate human conversation. There are various chatbot types, from the simplest ones responding to the user’s choice of options and specific keywords to the most advanced ones sitting on top of powerful AI algorithms, where they can carry a dialogue almost like a human being. AI-based chatbots can learn from their conversations with users, fine-tuning their communication “skills”.

Simple rule-based chatbots greet the user with a range of options, offering to select the type of assistance the user needs. After that, the conversation progresses along the predefined “tree” – at each step, the user makes a new choice taking them to the corresponding “branch”. 

In most cases, the chatbot redirects the user to a web page containing the information the user needs – a knowledge base article, a FAQ item, a product catalog listing, the company’s delivery and payment conditions, or any similar resource. Sometimes, the chatbot transfers the dialogue to a human agent if the customer requests it or if the issue is too complex for the bot to resolve.

This is, for example, how the HelpCrunch chatbot on website works. The image below shows a typical opening script with several options for the user to choose from and the bot’s corresponding actions.

HelpCrunch chatbot

What are the pros and cons of chatbots?

The practice shows that for the majority of customer support use cases, rule-based chatbots fit the task properly. They can make a true difference in the service team’s everyday work. However, as usual, the pros come with the cons, and this is what we are going to talk about.

Pros of chatbots

Let’s begin with the advantages of chatbots for businesses.

24/7 availability

Being pieces of code, chatbots do not need days off, vacations, and lunch breaks. They are available round-the-clock and can handle user requests at any time. 

If your support team also has a 24/7 working schedule, chatbots will relieve some pressure on your agents by taking over simple tasks. If you only have fixed working hours, chatbots can handle requests outside them and either resolve issues by directing users to self-service resources or acknowledge their inquiries with a promise to get back at them as soon as possible (BTW, an excellent email-harvesting method, don’t you think?)

Cost reduction

Chatbots can resolve 68.9% of requests without human interaction. Just think about it, this piece of software takes over two-thirds of customer inquiries without involving agents. In practical terms, it may mean more time off for your team members, less overtime, and, ultimately, no need to increase your support team.

In addition, by lightening the load on agents, chatbots make their work less stressful and, as a result, more satisfactory. Higher agent satisfaction – higher employee retention – fewer new hires – lower training and onboarding costs. Bingo!

Faster request resolution

In handling simple issues, chatbots are definitely much faster than humans. It will only take them a split second to pull up a link to the webpage that has the information the customer needs. 

As a result, questions like “What are your delivery terms?”, “How can I reset my password?”, or “What should I do to upgrade to another pricing plan?” are resolved in a blink of an eye. Customers’ satisfaction with such fast service is higher, which contributes to the overall level of satisfaction with the business.

Lower bounce rate

Bounce rate is the share of users who leave the website after visiting a single page. An average bounce rate is between 41 and 55%, and, surely, every business is trying to lower it by all means possible. 

A chatbot can help here, too. When placed on a website’s landing page, it may hold the visitor’s attention with further browsing suggestions long enough to persuade them to explore a bit more. The chatbot guides the user across the website, making their initial experience smoother and more enjoyable.

See how the MongoDB website uses a chatbot on its landing page. It invites visitors to choose one of the available options to go on with the conversation.

MongoDB chatbot example

Cons of chatbots

The disadvantages of chatbots should not discourage you from using them. Forewarned is forearmed, so if you start building your chatbot knowing about its possible drawbacks, you might end up reducing their effect to the minimum.

Hardly useful for complex issue resolution

No matter how human-like chatbots may sound, they are not human. They cannot get beyond the preprogrammed scripts and predefined suggestions. As a result, chatbots can only handle the most common, straightforward issues for which they have standard solutions. Anything that is not standard is immediately over their “head”.

What can you do about it? Frankly, nothing, except including a “Connect to an agent” option into the chatbot script and having your team ready to pick up the conversation. Just accept that chatbots are meant for handling simple tasks – which are the majority of all customer requests – and leave the complex ones to humans. If you are still debating whether you should implement a chatbot or live chat, here’s an argument that you should have both.

Inability to detect the customer’s mood

Chatbots only recognize keywords or phrases and cannot feel the emotional nuances of the customer’s remarks. They only provide answers that are stored in their database and cannot express empathy or understanding. Sometimes, this can annoy the customer, especially if they have opened the chat to complain about an issue. They expect personalized treatment and the chatbot’s mechanical responses may deepen their frustration even more.

The solution? It’s the same as in the previous point – always leave the customer an option to connect to a human agent. Also, write the chatbot script in a neutral tone, so that its overly cheerful remarks do not clash with the customers’ mood.

Misunderstanding or failure to understand the customer’s remarks

When a customer asks a question the chatbot is not programmed for, it is most likely not to understand it. In an attempt to provide an answer, it responds with remarks it finds suitable. The results of such attempts can often be found in chatbot failure collections that you can admire on the Internet.

You can avoid such situations by programming as many keywords and word combinations as you can. Try to think of all possible ways to phrase a request and put them in the chatbot’s database. Get your team together and brainstorm for as many combinations as they can think of. This way, your bot will be better prepared to hold conversations.

Need of regular maintenance

This is not exactly a disadvantage but a reminder that you cannot just program a chatbot and forget about it. The chatbot should reflect the actual state of things in your company, so if you change your product, service, or procedure, make sure to update the bot accordingly. If you move or rename a page, make sure to update links in the bot scripts. It should always provide actual information to customers. 

Moreover, by analyzing chatbot logs, performance reports, and customer feedback you can see where it fails. If you notice a certain pattern, for example, the bot repeatedly misunderstands specific questions, it is a sign that you should add new phrases to its database.

You might also need to make updates related to the platform on which your chatbot is running. For instance, if you decide to switch your website to WordPress, you may need to change the chatbot provider, too, by choosing one of the best chatbots for WordPress

To install a chatbot or not to install?

To install, by all means. A chatbot is going to increase the performance of your support team and create positive customer experiences. Just make sure you take into account all the pros and cons of chatbots and implement your bot wisely.

Read Also

Tools

7 Zendesk Alternatives to Give Your Support a Boost

Sep 26, 2022 13 min read

Zendesk is one of the most widely known help desk tools out there. But it has its flaws, too. Check these 7 Zendesk alternatives that will help you improve your customer support, sales, and marketing.

Ana Khlystova

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.